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=== Process Design & Hosting ===

Notes from the Co-creation of [[https://fo.am/events/climate-and-sustainability-action-week/|CSAW, the Climate and Sustainability Action Week]] at EPFL, Lausanne, Switzerland and online.

{{https://neon.f0.am/s/QqTQZR7BTdiRHKW/preview?&.png?}}\\
Map by {{https://thinknlink.ch/|Think N'Link, Agathe Loret}}

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=== Working notes ===

During the co-creation of the CSAW Pilot, FoAM conducted a series of training and mentoring sessions for the EPFL co-creation team. The purpose of these sessions is to learn some some basics of participatory design and hosting/facilitation as well as respond to specific questions by the team, offering suggestions in response to the diverse challenges the team is facing. 

SEP 2020 - FEB 2021

  * [[Framing]] what matters and articulating core questions for a participatory event
  * A few relevant futuring techniques: 
    * Mapping [[Critical Uncertainties]] before deciding on a theme
    * Identifying what is [[https://libarynth.org/csaw/kpu|Known, Presumed and Unknown]] about a topic of interest
    * Applying [[https://libarynth.org/futurist_fieldguide/causal_layered_analysis|Causal Layered Analysis]] to mapping a problem space 
    * Exploring possible consequences, impacts and implications in a [[https://libarynth.org/futurist_fieldguide/futures_wheel|Futures Wheel]]
  * Articulating a {{https://neon.f0.am/s/aoC43GS9MpiDZ5R|Collective Purpose}} (template)
  * The Conundrums of [[Decision Making]] and [[Open Space Principles]] for co-creation meetings
  * [[https://libarynth.org/futurist_fieldguide/stakeholder_mapping|Stakeholder Mapping]]
  * Event [[flow]] and experience design for participatory events
    * [[Flow exercise]] for the CSAW Pilot
  * [[Gathering Online]] during a pandemic
  * Session descriptions:
    * Examples of [[Running Sheets]] for facilitators
    * Mockup of a {{https://neon.f0.am/s/MjRrzBKzB8KBDaf|Session Handout}} for participants
  * A possible [[Handout structure]]
  * A few basic principles for [[http://www.meadowlark.co/images/pdfs/hosting_in_a_hurry_version_1.0.pdf|Hosting in a hurry]]
  * Staying focused and energised while facilitating, including opening and closing rituals, briefings, debriefs, and quick [[https://libarynth.org/breathing_exercises|breathing exercises]]
  * Visualising the process and outcomes
    * [[https://libarynth.org/hosting_craft#session_6graphic_harvesting|DIY Graphic Harvesting training]]
    * Different Approaches to [[https://libarynth.org/project_mapping|Project Mapping]]
  * Collecting feedback for the next [[https://libarynth.org/futurist_fieldguide/adaptive_action_cycle|Adaptive Action Cycle]]

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**Other topics discussed during mentoring sessions**
  * Engaging co-creators with CSAW and each other
  * Designing, facilitating and coordinating co-creation sessions
  * Clarifying the purpose, core questions and theme for the event
  * Connecting the purpose, the theme and the formats of the event
  * How to avoid Solutionism and move towards systemic interventions (including methods from complexity, systems thinking, permaculture, cooperative games, etc.)
  * COVID planning and working with contingencies
  * Feedback on the detailed event flow, programme, session and atmosphere design
  * Selecting participants and forming teams
  * Balancing learning and doing, theory and practice
  * Possible outcomes and deliverables
  * Care packages and gifts for participants and speakers that reflect the theme and purpose of the event
  * Challenges of co-ordination of heterogeneous groups and moderation of (online) plenary discussions
  * Check-in and Check-out practices, including pre-performance rituals from music and performing arts
  * Team facilitation over multiple days, juggling diversity of feedback and consistency of support
  * Engaging public presentation formats e.g. Pecha Kucha, Open Lab, Fuckup Nights, Role Playing / Prehearsals, etc. 
  * Ongoing debriefing and feedback after co-creation and review meetings
  * The importance of clear and concise summaries / overviews at the beginning and end (of sessions, days, workshops), as reminders of what happened and what's about to happen. Synthesis as 'braiding' of the divergent threads and activities, a leitmotif and assurance that what the participants are doing is contributing to a collective purpose. 
  * Engaging with (the role of) a disruptive participant
  * Differences between group facilitation and team coaching
  * The benefits and drawbacks of time pressure, finding time in seemingly full schedules, ad-hoc flow adaptation.
  * The art of giving instructions
  * Flow, rhythm and content of a closing session
  * Regenerative exercises for groups with dwindling energy
  * The challenges of changing group dynamics (e.g. closed and public sessions, feedback sessions with external guests, etc).
  * After the event: decompression, debrief, individual and collective feedback, integrating insights
  * The importance of collective celebration

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**Related**

Our approach to mentoring in CSAW is based on FoAM's experience with:
  * [[https://libarynth.org/process_facilitation|Process facilitation]], in which we combine different participatory techniques to guide discussions and co-creation towards effective collaboration and long term thinking. 
  * [[https://libarynth.org/lab_approach|The Lab approach]], which creates space for groups to investigate complex real world challenges and to collaboratively develop a range of experiments through iterative action research. 
  * [[https://libarynth.org/futuring|Futuring]] techniques that explore problems and solutions from the vantage point of multiple futures, encouraging the participants to imagine and prototype how things could develop otherwise.